OUR SERVICES
Practical Support. Organized Operations. Built for Growth.
Cadence provides flexible business support for real estate professionals and small businesses.
From managing individual transactions to building the systems behind the business.
Choose the service you need, combine multiple services, or create a customized comprehensive support solution.
Transaction Coordination
Listing Management
Marketing
Administrative Support
Business Solutions
01 - Transaction Coordination
Contract to Close
Cadence provides structured administrative coordination to help manage
CADENCE VIRTUAL TRANSACTION COORDINATION PACKAGE:
INTAKE TASKS
Review the contract for completeness and pursue necessary parties for outstanding initials, signatures and dates.
Send agent an email outlining important dates and contact all parties involved in the transaction including the lender, title company, client and co-op agent; introduce myself and request that all paperwork and communications related to the transaction flow through me.
Add all dates to your digital calendar.
Establish file in your Broker system of record, upload documents and contact information.
CONTRACT MANAGEMENT
Coordinate the timely satisfaction and removal of all contingencies and keep you informed of the progress, including ordering HOA/Condo Docs.
Weekly lender check in and more frequently when necessary.
Coordinate inspections with you, the inspector, the Buyer and the co-op.
On-going system of record maintenance as documents are submitted, changes are made via amendment, and we work through the transaction process.
For Buyers: Collect 2nd Deposit check from Buyer and forward to listing agent.
For Sellers: order payoffs and tax, water & sewer certs.
Send detailed email requesting home warranty selection and follow up until selection is made.
PRE-CLOSING
Provide clients with reminders to connect or disconnect all necessary utilities and to secure homeowner’s insurance.
Verify loan commitment with client’s lender, provide copies and notify you of any problems in underwriting.
Order and review the title report. Notify you of any issues and help to resolve.
Schedule final walkthrough and closing with your clients, the title company and you.
POST CLOSING
Obtain final signed closing disclosures and upload to your system of record.
Provide a congratulatory letter to your buyer(s) or a thank you letter to your seller(s) prompting them to leave a review for you with clickable links.
Design Just Sold postcards and send out to the demographic of your choice (postage paid separately).
Add client to your contact database with new address and email to be added to your past client drip campaign.
* Best for agents who want dependable support managing the details of their active transactions.
02 - Listing Management
Preparation to Market
Take the pressure off yourself and allow the Cadence Virtual Business Solutions listing team to set your listing live with accuracy and attention to detail! Within our 48-hour guarantee promise, you will be equipped with a full property brochure, social media posts, a one-page flyer, an e-blast, and Just Listed postcards designed and sent!
CADENCE VIRTUAL LISTING MANAGEMENT PACKAGE:
BACK OFFICE SUPPORT
Enter listing into your Broker System of Record.
Enter listing into MLS.
Order property photography using your preferred vendor.
Coordinate virtual tour appointment if service is separate from the photography session.
Professional Copy for MLS & Advertising.
MARKETING
Create a full property brochure, branded with your logo and agent information, one-time fee of $50.
Create one page flyer also branded with your logo and agent information.
Post to agent's social media platforms with branded custom images.
Verify the listing on Zillow.
Enhance the listing on Realtor.com.
Add/Update property on agent's website.
Design Just Listed Postcards (postage & printing fee separate).
CLIENT SUPPORT
Send Welcome/Intro Letter to Seller.
Act as single point of contact for any questions or concerns.
Obtain/Request utility averages from the client.
* Best for agents who wants a repeatable, organized process for managing their listings.
03 - Marketing Support
Designing social media posts, creating brochures, setting up appointments, and handling your office while you are out of town. This is just a small list of tasks that we can handle with ease and professionalism that ensures your business is moving full speed ahead and you focus on income producing activities.
Keep your marketing moving - from flyers to postcards, social media posts to listing presentations, we can handle your marketing needs.
Among the hectic life of a successful agent there is little time to manage the marketing side of your business. Connecting to new clients and staying connected with past clients to ensure referrals still come your way. Find out how we can put into place one off projects or re-occurring campaigns that keep the phone ringing!
Create + regularly prepare all buyer & seller consultation packages.
Prepare all listing & open house flyers, graphics, signage and other marketing materials.
Manage + update agent website, blog and online listings.
Regularly assist agent to manage + enhance agent’s social media presence.
Regularly obtain client testimonials.
Coordinate & implement agent marketing videos + property videos on website, blog & social media.
Create visually appealing brochures to showcase properties and services.
Develop professional presentations for property listings.
Design and manage regular newsletters to keep clients informed.
* Best for professionals who have a marketing strategy but need help executing and organizing the moving pieces.
04 - Administrative Support
Behind every growing business are dozen of tasks that have to get done, but don't necessarily need to be done by you. Cadence provides organized administrative support that helps keep the day-to-day operation moving.
With administrative tasks managed effectively, agents can concentrate on building relationships, closing deals, and expanding their business.
Manage Schedules: Organize and optimize daily calendars.
Coordinate Appointments: Schedule and confirm meetings with clients and partners.
Maintain Client Databases: Update and manage client information for easy access and follow-up.
Blog Writing: Craft engaging and informative content to enhance your online presence.
Travel Logistics: Arrange travel plans, including bookings and itineraries.
Client Gift Purchases: Select and purchase thoughtful gifts for clients to show appreciation.
Greeting Cards: Send personalized greeting cards for birthdays, holidays, and special occasions.
Event Coordination: Coordinate all client + vendor appreciation events.
* Best for professionals who need reliable support with the recurring administrative work behind their business.
05 - Business Solutions
From Chaos to Clarity
Build the Structure Behind Your Business
Candence Business solutions helps you examine how your business operates, identify where things are getting stuck, and create practical systems that make the business easier to manage.
As business grows, the way things have always been done, no longer work.
We help identify opportunities to create more organized and efficient ways of working.
Growth is easier to manage when your business has structure to support it.
With administrative tasks managed effectively, agents can concentrate on building relationships, closing deals, and expanding their business.
Business workflow development
SOP creation
Process documentation
Workflow optimization
Operational assessments
Business organization
Client onboarding systems
Internal systems and processes
Templates and checklists
Team workflows
Project systems
Process improvement
Custom business solutions
* Best for business owners who are ready to create more structure, consistency, and efficiency in the way their business operates.
One Business. Multiple Needs. One Cadence.
You don't have to choose just one.
Cadence services can be used individually or combined based on what your business needs.
“Alliances have become an integral part of contemporary strategic thinking” — Fortune Magazine
Need transaction support?
Start withTransaction Coordination
Need help managing your listings?
Add Listing Management.
Need help keeping marketing organized?
Add Marketing Support.
Need someone to handle the day-to-day details?
Add Administrative Support.
Need to improve how the business actually operates?
Build with strategic business solutions.
Need multiple layers of support?
A customized combination of services designed around your business, workflow, and operational needs.
Manage the details. Organize the operation. Build the infrastructure.
©2026 by Cadence Virtual Business Solutions, LLC.
Proudly created by REVA Nation.